Temporary infrastructure for creative practices

Terms and Conditions

Terms and Conditions outline key information and your obligations when using the site and our obligations to you. If you have any questions please contact us before submitting the agreement.

1.Key Information
1.1Project Agreement
Used as a communication device, Testing Grounds has only agreed to details of a project once the Project Agreement form has been approved. Other arrangements made verbally, over email, or through other communication, may not be valid unless also communicated in this agreement.
1.2Project Management Portal
Once the project agreement has been submitted and approved, the creative practitioner will receive the Project Management login details where they can upload marketing information, complete a feedback survey and download useful information to help deliver their project.
1.3Publicity
Project listings and publicity can commence four weeks prior to the start date of the project, if marketing information has been uploaded through the Project Management portal.
1.4Reason and Negotiation
Testing Grounds understands that every creative practitioner and every project have different requirements. Testing Grounds operates on the basis that things are best worked out in conversations and with mutual understanding.
2.Obligations to Testing Grounds
Testing Grounds offers a supportive environment for creative practitioners to develop new work, take risks and make mistakes. In return, we ask creative practitioners to work on the site professionally. If a creative practitioner wilfully breaches one of the following obligations below, Testing Grounds reserves the right to cancel the project immediately.
2.1Responsiblity
The creative practitioner will assume responsibility for all aspects of their projects at all times.
2.2Communication
Communicate with the Testing Grounds staff members in a timely manner when asked to.
2.3Timely Delivery
Be responsible for the timely delivery of projects and be present for installation and de-installation of projects.
Have any public outcome aspects of the project open and accessible to the public for the full duration of the advertised hours and dates.
Acquit projects within 4 weeks of the completion date. It takes less than 5 minutes to complete!
Supply documentation to Testing Grounds for the archive of their project within 4 weeks o the completion date.
2.4Risk Management
Comply with all lawful and reasonable directions given by a Testing Grounds staff member, including risk management procedures.
2.5Safety
Ensure that any electrical equipment, such as theatre lights, projectors, monitors and other non-domestic appliances, used on the sites has been tagged and tested.
2.6Marketing and Publicity
Respond in a timely manner when asked for information that may assist in the publicity of the project. The creative practitioner agrees to work with Testing Grounds to edit publicity and marketing material when required.
2.7Consent
Get written or recorded permission for the inclusion of any creative content in the project that is not their own, from the person who owns the intellectual property rights.
2.8Legacy
Check the cultural appropriateness of projects.
Testing Grounds supports the ‘nothing about us without us’ policy.
Do not include any content that is racist, homophobic, sexist, transphobic or culturally insensitive in any way.
Testing Grounds reserves the right to terminate projects that are offensive or deemed physically or culturally unsafe for other people and will uphold Section 18C of the Racial Discrimination Act, 1975.
2.9Care Taking
Return the space to its previous state once the project has finished.
Return equipment borrowed from Testing Grounds.
Replace equipment that may be lost, damaged or stolen, within reason.
2.10Public Liability Insurance
The Creative Practitioner has appropriate PLI for high-risk activities and has discussed this with Testing Grounds.
2.11Accessibility
The Creative Practitioner must keep the site accessible by keeping wheelchair access clear at all times. This includes keeping the pink doors unlocked and open during all advertised exhibition hours.
2.12Shared space
The creative practitioner will share the site and comply when they are asked to share facilities and equipment and audiences with other projects.
2.13Noise restrictions
The creative practitioner will comply with sound level restrictions outlined the Marshal Day Acoustic report and will comply with all directions given by Testing Grounds staff without hesitation.
For music events, the creative practitioner must use the sound limiters supplied with the PA and hire a sound technician to monitor sound levels.
3.Obligations to the Creative Practitioner
For the duration of the project Testing Grounds is obliged to follow these guidelines:
3.1Authorship
Acknowledge and credit the creative practitioner’s project appropriately, as defined by the project information submitted in the Project Agreement.
3.2Equipment and technical assistance
Hiring of a technician to help with the installation of your project if requested, with costs to be covered by creative practitioner.
Hiring of equipment if requested, with costs to be covered by creative practitioner.
3.3Documentation
Hiring of photographer/videographer to help document your project if requested with costs to be covered by creative practitioner.
Testing Grounds will help facilitate these relationships and all contracts and agreements will be made between the creative practitioner and the contractor providing the hire. 
3.4Archive
Archive your project on the Testing Grounds website for public viewing and provide the creative practitioner access to editing this archive in the future.
3.5Cross Programming
Ensure that other projects simultaneously occurring on site do not have a negative impact on the creative practitioners project.
4.Media and Publicity
4.1Intellectual Property resides with Creative Practitioner
Testing Grounds does not claim ownership of the project and acknowledges that the creative practitioner retains all intellectual property rights for the project.
4.2Documentation of projects
Testing Grounds reserves the right to document any project on-site through video, photography or sound. Testing Grounds is granted royalty-free rights to use documentation on their website, social media, and print collateral about Testing Grounds for the next three years, from the completion date of the project.
The creative practitioner is responsible for the primary documentation of the project.
4.3Editing text
Testing Grounds reserves the right to edit any text supplied by the creative practitioner for inclusion on the Testing Grounds website, social media and e-newsletter.
5.Glossary of Terms
5.1Creative Practitioner
Creative practitioner is used in place of artist in order to broaden the definitions of contemporary artistic practice. Creative organisations or companies using the site are referred to as creative practitioner in this terms and conditions document.
5.2Project
Project is used to describe any creative activity taking place on site, be it an exhibition, performance, workshop or panel discussion. The term acknowledges all creative activity as practice-lead research rather than outcome or product.
5.3Wilfully
Once the agreement has been formed between Testing Grounds and the creative practitioner, they have agreed to act in accordance with obligations listed above.
Any actions that do not comply with these obligations may be considered a wilful act.
5.4Timely
Timely is used to describe doing something in a useful amount of time, practising as a creative practitioner professionally and making your project a priority.
5.5Cross-programming
Cross-programming is used to describe the site being used by many projects at once and looking for opportunities for creative practitioners to share space, facilities and equipment and audiences.