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Time Blocking


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Time blocking isn’t a new idea, but it’s a simple and effective technique for finding more hours for the things that are important to you.

If you find your creative time getting eaten away by interruptions, admin tasks and running errands then you might find this useful.

(Test Sites workshop 2019, Photo by: Keelan O’Hehir)

Take a look at your typical week. Make a simple calendar like the one below and consider:

  • What are the necessary things that can’t be moved? (eg. work commitments, childcare, university study).
  • What are the vital things that you want to fit in each week? (eg. exercise, mental health support, time with family and friends).
  • Next, think about your creative practice. What are the regular weekly tasks that can be grouped together into blocks? (eg. finances, replying to emails, running errands).

Time blocking can reduce stress by knowing that you have a set time each week to look at important things (e.g. finances) while freeing up more uninterrupted creative and studio time.

Some typical ‘blocks’ of tasks:

  • Admin Block: Might include checking and answering emails, paying bills or issuing invoices, looking at your ‘to-do’ list for the week ahead etc.
  • Errands: Try to line up a block of time for site visits, sourcing materials or meetings where you are out and about.
  • Development Block: You might group together similar tasks that are about developing new or future opportunities, like writing proposals, setting up meetings, or researching ideas.

Example of time blocking in a word document.

This resource has been made as a part of the Help Desk: Virtual Professional Development program.